If you want to grant your customers permanent access to your documents (safety data sheets, labels, C&L information, pre-registration information, etc.), we can authorise your customers or employees to access ChemDoc24. You specify which documents each user can view. This can be specified separately for each document. The system logs which document was accessed. This information is also archived and made available to our customers as required.
The REACH Regulation requires a distribution of the SDS before the first delivery of a substance, regardless of whether the delivery is free or subject to a charge, independently of the amount of the delivered substance. The system can even set up the direct distribution to the customers of our customers. The system registers if and when the recipient has accessed the SDS.
Legal subsequent distribution
On request, the legally required subsequent distribution of the SDS is enabled after a successful adjustment of the SDS in line with the safety requirements. As the first distribution of a SDS to a customer was documented in the system, all these customers can be targeted in a subsequent distribution. You can define whether all customers should be included in the subsequent distribution or whether only the legally required subsequent distribution deadline of 12 months is to be taken into account.
Legal retention period
In accordance with the REACH Regulation and repeated in the ECHA guidelines on the requirements of safety data sheets, information must be retained for at least 10 years after the last use of the substance. For carcinogenic, mutagenic and mutagen substances, some EU countries have a retention period of 30 years. To ward off claims for damages and to be in a position to respond to requests from the authorities, all versions of the SDS should be securely archived. With ChemDoc24 this can be ensured.
Incorrect or insufficient information in the SDS can justify claims for damages. There have been cases where failure to inform about the changed hazard falsified the results of long-term research. The company concerned successfully sued for damages to compensate for the expenses incurred. Thanks to ChemDoc24, such claims can be avoided because subsequent distribution is facilitated, because the customer’s access is logged and because a complete version control is performed.
Chemicals Sanctions Regulation
In autumn 2013, the new Chemicals Sanctions Regulation will enter into force without a transition period. This means that the authorities can no longer avoid sanctioning infringements, i.e. punish by way of penalties. All legal obligations, which are laid out in a binding manner in the field of safety data sheets and REACH, are then penalised accordingly for non-compliance. With legally compliant documentation via KFT ChemDoc24, you avoid the resulting penalties and thus save unnecessary costs.